When planning a corporate event, choosing the right venue and location will have a significant impact on the success of your event. Whether you’re organising a business meeting, industry gathering, a large multi-day conference, or lavish awards gala, there are several things you need to consider when exploring corporate event venues in Gurgaon.
We’ve put together a list of things for you to consider while choosing a venue for your corporate events.
It is very important to choose the right location for your guests. For a local event, look for a venue within a reasonable distance for most attendees. Ideally, if most of the attendees are travelling from out of town, an event venue near the airport or any major transport hub will be cost-effective and convenient.
INDOOR & OUTDOOR SPACE
You need to have a check on the setup before you decide whether the event will be conducted indoors or outdoors. This also depends on the type of event being hosted. You also need to keep a check on the weather forecast and other natural occurrences in and around the corporate event venues you choose.
Before you select a venue, please make a list of the guests who have confirmed their attendance. This makes it easy for you to determine the banquet hall size required for the event. Then, make sure there is ample space to accommodate the guests accordingly.
COST & LOGISTICS
When planning for your event, make sure you discuss all your requirements with the venue manager. Details like whether the venue has a kitchen and can provide on-spot catering, will they provide chairs, tables, and linen that you can use for the event, and whether they have a setup and clean-up crew available. Ask everything in advance to ensure everything is within the budget you have set.
STAFFING & SECURITY
While selecting a corporate party venue in Gurgaon, find out whether the venue will offer security services to the guests. Then, make sure that the guests are taken care of by keeping a balanced amount of security and staffing facilities available to cater to your event requirements.
SERVICES & AMENITIES
It is a big plus if the event venue providers offer special services and amenities such as audio-visual equipment and Wi-Fi. With the growing prevalence of event technology and the advances in the tech world, these facilities are very important for a corporate event. Also, ask the venue manager whether they will provide projector screens, lighting systems or access to a good audio system depending on the type of event.
We also house six restaurants and bars, each offering a unique experience to our guests. Moreover, located at a mere driving distance of 20 minutes from Gurgaon, 30 minutes from Indira Gandhi International Airport, and 45 minutes from Delhi, our hotel makes for one of the best corporate party venues in Gurgaon.